On-site registration

Registration made later than 23 September 2024 will be considered as on-site registration. Consequently, minor delays at the registration desk in connection with issuing documentation and settlement of accounts must be anticipated.

Final registration

Upon arrival at the conference (CPH Conference), participants must register at the registration desk. Please remember to bring your confirmation of registration.

Payment must be made in Danish Kroner (DKK) to the order of NEDS, c/o DIS Congress Service, and may be remitted as follows:

• By bank transfer to account no. 4180 4180512896 (NEDS 2024)
  IBAN DK1530004180512896 / Swift code: DABADKKK
  Danske Bank, Holmens Kanal 2, DK-1090 Copenhagen K, Denmark
• By electronic invoice – only for Danish delegates
  På grund af den lange ekspeditionstid for EAN-fakturaer, er denne betalingsmåde ikke mulig senere end 30 dage før konferencens start. EAN-gebyret er på DKK 39.
• By charging your credit card

IMPORTANT: Please remember to state NEDS and the participant’s name on all money transfers made to the conference secretariat.

If you have made a late payment, please bring a copy of the payment to the conference.

Please note that VAT is not added to congress payments in Denmark, and therefore is not deductible.

Confirmation

Official registration confirmation will be e-mailed to the participant upon receipt of registration fees. Please remember to bring your proof of payment for presentation upon request.

You are responsible for ensuring that all details, such as address, booked events, number of tickets, hotel reservation, date of arrival and departure, etc., are per your wishes. Therefore, we strongly recommend that you read and check the registration confirmation carefully to avoid errors. If there are any errors in the confirmed, please get in touch with DIS Congress Service at participants@discongress.com.

Cancellation of participation (a written request is mandatory)

If you cannot attend, you are welcome to give your registration to a colleague. Change of name is free of charge. If this is not possible, pre-registered participants who cannot attend the conference will have their paid fees reimbursed, less a processing fee of DKK 400, provided written notice of non-attendance is received by the conference secretariat before June 11, 2024. No fee refund can be expected if cancellation is made after this date.

Liability and Insurance

Participants are requested to arrange for their personal travel and health insurance. Neither the Organizers nor the Congress Secretariat will assume any responsibility for damage or injury to persons or property during the congress.

Hotel rooms in hotels of different categories in the vicinity of the venue have been pre-booked at special conference rates for the participants. We encourage you to book your hotel when you register online so you will not risk your preferred hotel being fully booked.

If, for some reason, it is more convenient for you to book the hotel room after having registered for the conference, it is still possible to book and achieve a favourable conference rate as long as rooms are available. In order to book a room after having registered online, please send us an e-mail at participants@discongress.com

A 1-night deposit payment must back reservations of hotel rooms. The deposit serves as a guarantee to the hotel for the first night and will be deducted from the participant’s hotel invoice upon check-in/check-out. ALL REMAINING NIGHTS WILL BE PAID AT THE HOTEL UPON ARRIVAL/DEPARTURE.

For cancellations made before 20 June 2024, the deposit will be reimbursed. Cancellations made between 21st June and 21st August will only be reimbursed if the room can be allocated to another guest. For cancellations made after 22nd August 2024, no refund of the hotel deposit will be made. Please note that in case of cancellation, a no-show, or early departure, all hotels are legally authorized to charge the entire stay as booked by the customer. In case of a refund, this will be made after the congress.

All changes must be made to DIS Congress Service in writing (participants@discongress.com) and not to the hotel.